Terms and conditions of reimbursement and participation in Top Logistics.

TERMS AND CONDITIONS OF PARTICIPATION - GUEST COMMITMENTS AND REIMBURSEMENT

Guests undertake to take part in the Event as follows:

  1. Guests who live in Saint-Malo or its suburbs undertake to take part in the Event on the day(s) of 25 and/or 26 june 2025;
    Guests who live outside Saint-Malo and its suburbs undertake to take part in the Event on the two days of 25 and/or 26 june 2025, except in cases of force majeure;

  2. Each Guest registered for Top Logistics undertakes to make a minimum of 10 meetings over the two days with the partners registered for the Event and to organise them as best suits them via a diary accessible on their personal space.
    Commitments 1/ and 2/ are cumulative and hereinafter referred to together as the "Participation Commitments".

In return for the Guest's compliance with his/her Participation Commitments, the Organiser will fully cover the Guest's accommodation and catering costs in accordance with the conditions of his/her invitation. The Guest's rail or air travel costs will be reimbursed in full by the Company, subject to the Event actually taking place, up to a maximum of €235 including tax, on presentation of supporting documents (nominative ticket) via his/her personal space, subject to the Guest's actual presence at the Event and compliance with his/her Participation Undertakings.

Other refund conditions:

  • Reimbursement to be requested before 11th July 2025 and reserved for Guests. Spouses, experts, consultants and partners are not eligible for reimbursement;
  • After this date, no requests will be considered. If this condition is met, the Organiser will send the Guest, by bank transfer, a refund of the price of his/her ticket, up to a maximum of €235 including taxes, per Guest.
  • No reimbursement will be made for car park tickets, mileage allowances or taxi, bus, helicopter, Orlyval and public transport expenses.

Refunds will only be accepted if the Guest :

  • has complied with the participation rules and the Participation Undertakings.
  • has actually participated in the Event corresponding to this 2025 edition.
  • has made at least 10 meetings with the partners present.

In this respect, the Guest declares that the stay offered to him/her and the terms and conditions thereof comply with his/her company's internal rules and, in particular, travel and gift policies. On request, the Organiser will provide the Guest with documents and information proving the validity and compliance of his/her participation.

The Organiser may also invoice all or part of the Guest's participation if the company's travel and gift policy so requires.